Google Workspace vs. Zoho Workplace – Which Is Better?

Modern workplaces are constantly evolving today. It's all about the fastest pace technology is currently innovating, and the remote work environment is on fire. With this in mind, businesses and organizations must make it effortless for their employees to stay connected and work together.

Features Comparison: Google Workspace Vs. Zoho Workplace

Google Workspace

Google Workspace has a much more complex setup than Zoho Workspace. On the other hand, Zoho has a simpler version that anyone can use effortlessly. Apps associated with the Zoho workplace include:

1. Docs: A web-centric word processor like Zoho Writer. With it, you can share documents in real-time, editing and collaborating. There is also a built-in chat function associated with Google Docs. It helps users to exchange ideas and have discussions.
2. Spreadsheets: This is cloud-based spreadsheet software that can help you organize files, track changes, and unlock extraordinary data-driven insights from any location, including different collaborators to projects.
3. Slides: An online presentation builder with a huge library of permanent slide designs. It comes with commenting, chat, and instant editing features. 
4. Gmail: Google's flagship business email hosting service. Gmail includes different features such as active sync; sent emails, email notifications, etc. recall 
5. Meet: This enterprise-centric audio and video conferencing platform with Chat and Calendar integration. 

Google Workspace does not have a social network or intranet feature like Zoho Workplace. Forms, Endpoint, Cloud Search, Admin, etc. offer you several other applications as compensation for an intranet such as 

However, many businesses still believe that Zoho Workplace is a much better platform than Google Workspace when it comes to better connections between employees. In addition, Zoho Workplace offers webinars, FAQs, user guides, etc. It received a better response from users than Google Workspace, due to its extensive knowledge base that includes Also, Zoho's self-service ticketing system is another reason it's getting more attention than Google Workspace. 

Zoho Workplace

All Zoho Workplace's business apps fall into one of three categories: Teamwork, Office Productivity, and Consolidated Communication. In the first category, you will have the following subcategories:

In the Office Productivity category, you will find the following subcategories:

1. Sheet: This includes some spreadsheet-centric tools that allow you to create graphs and other data visuals to lead to automated workflows that can run complex calculations.
2. Author: A cloud-centric word processor that can help you share and comment on documents and monitor for any changes in real-time.
3. Show: It is software devoted to presentations that can help you create customized and engaging presentations. 

In the Teamwork category, you will have the following categories: 

1. WorkDrive: An online content collaboration platform that can help you store, manage and share files in real-time; both with groups and individuals. 
2. ShowTime: An online education and digital education platform that can help you create and share engaging presentations to track education and student progress.
3. Meeting: Meeting and Web conferencing demonstrates audio and visual capabilities, screen sharing capabilities, and webinar development capabilities.

In the Consolidated Communication category, you will have the following categories:

1. Mail: Zoho's web-based email hosting service with 30GB of storage for each user on the Standard Plan. If you choose this, Email Groups, Email Sharing, Folder Sharing, Active Sync, recently sent emails, etc. will include features.
2. Cliq: A built-in real-time messaging platform that you can use to create group chats and access multiple channels by topic. You can get both audio and video calling functions with Cliq. 
3. Connect: It is a team collaboration software that you can use to build your social network. It can be a great platform for employees to share ideas, post files, discuss issues, make announcements, and much more. Your contacts can also create internal channels for smaller groups to have private conversations through this feature. 

Privacy & Security: Google Workspace Vs Zoho Workplace

When it comes to security, Zoho Workplace and Google Workspace go hand in hand. Both software packages have a two-factor authentication feature. In addition, both Zoho Workplace and Google Workspace offer data at rest encryption and TLS encryption. Therefore, you can ensure that your data is kept safe regardless of your choice.

But speaking of privacy, things are not the same in both Zoho Workplace and Google Workspace. The latter has a somewhat fuzzy privacy policy. And because of this, the company has received a lot of criticism for its poor data collection practices and process of tracking users. But in comparison, Zoho Workplace is much better. According to its records, Zoho has never sold its users' information for advertising purposes. In addition, Zoho clearly explains the method of data collection and processing from now on. So if privacy is one of your biggest concerns as a business, go to Zoho Workplace. There must be a better option for you. 

Cost vs. Storage: Google Workspace vs. Zoho Workplace 

Zoho and Google offer different license plans that come with separate office suites. Each suite has a variety of storage and price-related capabilities. Let's check:

Google Workspace

Google Workspace also comes in different versions. You can choose one according to your needs. However, it is considerably more expensive than Zoho Workplace. So if you want an affordable, multi-functional software package, Zoho Workplace is the ideal one for you. 

But now let's come to Google Workspace's cost and storage plans. For starters, the Business Starter edition will cost you $6 per user per month. If you go with this plan, it will give you 30GB of cloud storage for each user. Then, in the case of the Business Standard edition, it will cost you $12 per month for each user. With this, you will get access to 2TB of cloud storage for each user.

The next advanced form of the Google Workspace release is Business Plus. If you opt for this, you will have to spend $18 per user each month. It will offer you 5TB of cloud storage for each user. The latest and most current version of Google Workspace is the Enterprise plan. Pricing for this is available on request only. It will provide you with unlimited cloud storage. 

 

Zoho Workplace

It comes in three different versions; Free Forever, Standard and Professional. The first one is free and comes with 5GB of storage per user for a maximum of 5 users.

The next Standard edition charges $3 per user per month and is billed annually. It offers 30GB of mail storage and 5GB of work drive storage for each user. 

Also, the Zoho development company offers you a mail-only plan that you can choose for only $1 per user; monthly. This plan is also billed annually by Zoho. If you choose this plan from Zoho, you can access different features of Zoho Mail. It includes everything from email hosting to email and folder sharing, offline access, and calendaring for other domains. 

Ease of Use: Google Workspace and Zoho Workplace

If you compare Zoho Workplace with Google Workspace extensively in terms of user experience, you will see that Zoho is much faster and smoother than Google Workspace. While Zoho's features can be used very simply and effectively, Google Workspace has a very complex user experience. So, if you want to get your work done in just a few clicks, Zoho is for you!

Now that we've come to the end of this blog, Zoho Workplace seems to be a much better software package compared to Google Workspace for different practical reasons.

However, this does not mean that Google Workspace is not a viable option. One of the free Google apps available to anyone with a Google account, Google Workspace's subscription-based upgrades makes it one of the best cloud-centric office suites for modern businesses.

However, in our understanding and experience, the winner of the game is Zoho Workplace.